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Duplicate Annihilator

State of Duplicate Annihilator

Enjoy our appreciated newsletter

Interested in getting the latest news from us including a great deal of tips and tricks related to Apples iPhoto, Photos and Aperture? Then why not subscribe to our much appreciated newsletter?


Newsletter archive

State of Duplicate Annihilator – part 42

  • Photos 8 – how to set up as shared library

State of Duplicate Annihilator – part 41

  • New features in Photos 8

State of Duplicate Annihilator – part 40

  • Duplicate Annihilator for Photos v8 released
  • How to search, filter, suggest and “facet” your search in Photos.

State of Duplicate Annihilator – part 39

  • How to work with People/faces?

State of Duplicate Annihilator – part 38

  • Metadata, what is it and how do I use and edit it?

State of Duplicate Annihilator – part 37

  • Introducing Duplicate Annihilator 7.5.0 including fix for iCloud and missing files.

State of Duplicate Annihilator – part 36

  • Introducing Duplicate Annihilator v7 including copy metadata from duplicates to originals.
  • Smart albums for missing people no longer working
  • Photos 7 and Live Text

State of Duplicate Annihilator – part 35

  • Preserve folder and album structure as keywords

State of Duplicate Annihilator – part 34

State of Duplicate Annihilator – part 33

State of Duplicate Annihilator – part 32

State of Duplicate Annihilator – part 31

State of Duplicate Annihilator – part 30

State of Duplicate Annihilator – part 29

State of Duplicate Annihilator – part 28

State of Duplicate Annihilator – part 27

State of Duplicate Annihilator – part 26

State of Duplicate Annihilator – part 25

State of Duplicate Annihilator – part 24

State of Duplicate Annihilator – part 23

  • Working with Duplicate Annihilator for Photos – part 3

State of Duplicate Annihilator – part 22

  • Working with Duplicate Annihilator for Photos – part 2

State of Duplicate Annihilator – part 21

  • macOS 10.5 Catalina, Photos 5 and Duplicate Annihilator v4
  • Working with Duplicate Annihilator for Photos – part 1

State of Duplicate Annihilator – part 20

State of Duplicate Annihilator – part 19

State of Duplicate Annihilator – part 18

State of Duplicate Annihilator – part 17

State of Duplicate Annihilator – part 16

State of Duplicate Annihilator – part 15

State of Duplicate Annihilator – part 14

State of Duplicate Annihilator – part 13

State of Duplicate Annihilator – part 12

State of Duplicate Annihilator – part 11

State of Duplicate Annihilator – part 10

State of Duplicate Annihilator – part 9

State of Duplicate Annihilator – part 8

State of Duplicate Annihilator – part 7

State of Duplicate Annihilator – part 6

State of Duplicate Annihilator – part 5

State of Duplicate Annihilator – part 4

State of Duplicate Annihilator – part 3

State of Duplicate Annihilator – part 2

State of Duplicate Annihilator – part 1

Hi,

My name is Anders and I'm the CEO of Brattoo Propaganda Software. Finally, I’m back after a few weeks with Covid. In my last two newsletters I wrote about Duplicate Annihilator for Photos v7, and preserving metadata when deleting duplicates. With the evolution of digital photography, over the last twenty years, our photo libraries are growing quickly! This means that more precious memories are preserved, but it also means that it gets harder and harder to organize. Since Covid, with all its restrictions, seems to be staying with us for yet some time, many of us have found ourselves having more time to organize our digital life including our photos.

During my 1 on 1 Training Sessions I get more and more questions about organizing and adding meta data. I have written about those things before in several newsletters, but I think that it is time for a recapture.

Take care and stay safe.

What is metadata?

Many of us are familiar with the concept of metadata, but I know that some are not so let’s first talk about what metadata really is. Metadata is commonly described as “data about data”. In the case of photos it is the extra information. This extra information is very valuable! It includes things  such as when the photo was taken, where it was taken and what is in the photo (such as peoples names, a description of an event and so on and so on). Now we all know what metadata is, let’s dive into it.

The Info window

The Info window is where we find all the metadata of our photos. In the Photos application there are three ways to open the Info window, either from the menu Window→Info or with the key combination Command+I or by clicking on the circle icon with the letter “i” at the top right corner of the Photos application. It looks something like this:

The Title

At the top we have the Title field. We can’t rename photos in Photos but we can add titles. The Title is especially useful when browsing your photos. When you browse your photos by default there is no information about the photos. By enabling “Titles” (menu View→Metadata→Titles) the filenames are shown under each photo in the Photos browser.

 

So as you can see, when there are no Titles assigned it shows the filenames. From the Info window you can now add a Title, or you can click on the filename in the Photos browser and add a Title directly from there.

 

In the Photos browser Titles are black and filenames are grey, enabling you to see that the Title is set. Titles can be useful for other reasons as well. In Photos albums, photos can be sorted by photo date but they can also be sorted by Title. You’ll find this is in the menu, View→Sort→Keep Sorted By Title.

The Caption

Over the years there have been many names of this field depending on things such as version and localization. The name has varied between Comments, Description and Caption (there may have been even more). This field is where you put more descriptive text about the photo.

You can also batch change both the Title and the Caption by selecting many photos. If you want to batch erase the Title or Caption you need to take one extra step though. If the Title and/or Caption is not the same for the selected photos it will look like this:

Those “Various” things can be set to something in common, but it can’t be directly erased! You will need to first set them to a common value, and then you can erase them.

Date and time

The date and time comes from the Exif date of your Photos. The Exif date is the date and time stored in the metadata data within your photos file when the photo is taken. It is not the same thing as the created date of the file. If the photo has been stripped of metadata (such as Exif or XMP) before importing it to Photos then Photos will use the creation date of the file.

 

If you have selected only one file, then you can double click on the date and time in the Info window, a new window will appear where you can modify both the time, date and time zone. You can also access this window from the menu Image→Adjust Date and Time…

If you want to batch change the date and time of photos, then you can’t double click on the date in the Info window, instead you will have to go directly to the menu Image→Adjust Date and Time… When batch changing the date and time there is a difference though. You are not setting a specific date and time of the photos, you are time shifting the photos. A time shift means that you define the new date for the first photo in your selection. Photos then calculates the time difference between the original date and the new date, then applies the same amount of time shift to the dates of the rest of the selected photos.

 

Geolocation

If your camera contains a GPS, which any smart phone does, then the photos metadata will also contain the exact position of where the photo was taken.

 

Here you can modify the place in a few ways. You can either grab that little red pin and actually drag it to the location where you want it to be. Or, you can use the address field just above it and type in the location (while you type you will get suggestions of what you might want).

 

If you find it cumbersome to enter the exact address, or drag the pin to the right location, open up Google maps in a browser and navigate to the position you want and right click. A small menu will appear where the coordinates are shown. If you click on those coordinates they will be copied to your clipboard and you can paste them directly into the address field in the Info window in Photos.

Keywords

Finally we have keywords, keywords are great for marking generic things which are not a description, location or date. Think of keywords as labels such as “vacation”, “work”, “school”, “family”, “5 star”. Anything goes, but based on experience it is usually a good idea to keep it simple! If it’s not simple, you will stop using the keywords since it gets too cumbersome and complex.

To add keywords you can either use the Keywords Manager window which you can access with Command+K or with the menu Window→Keyword manager or you can simply start entering keywords in the keyword field in the Info window, and Photos will give you suggestions based on previous keywords. If you enter a keyword that does not previously exist, then it will simply be created when you hit enter.

 

It is not unusual that the Keyword manager contains all kinds of strange keywords with unclear origin, either from previous attempts, imported photos, migrations from other applications such as iPhoto or Aperture and so on. So if you decide to start using Keywords it is usually good idea to start by cleaning that list.

 

And while you clean up that list why not consider a few keywords with shortcuts? A popular example is using keywords for ratings (1 through 5 star) which many used in iPhoto and Aperture and were replaced with the Favorite/Heart in Photos.

 

When you have assigned shortcuts you can assign keywords to photos by using that shortcut, but remember that it only works if the Keyword manager window is open.

Favorites

Finally let’s mention the Favorite mark which is visualized with a small heart symbol in Photos. It can be applied in many ways. First, we have it in the Info window where you can apply it to one photo at a time. Secondly, we have it in the photos browser where you can apply it by clicking on the heart symbol when when you hoover the mouse pointer of an image. You can also apply the heart by using the heart icon at the top right of the applications window, the menu item Image→Add to favorites or with the keyboard key “.”.

 

The last three methods also work when you want to mark a batch of photos. Use the same methods to un-heart. Now, the question is: what happens if you have selected a few photos which have been marked and haven’t been marked as Favorites? Well, if you mark them as a favorite using any of the last three methods, it will mark them all as favorites whatever the status was before.

1 on 1 training sessions

It is indeed great fun to meet you guys in my 1 on 1 training sessions. If you haven’t tried, it but feel that it might be something for you, please feel free to email me. The training sessions can be about anything and will be customized based on your requests. I have over 25 years of experience in the Mac platform, I have been an Apple Solution Expert and have held training in various software over the years. Training sessions are on request by contacting me at training@brattoo.com. Each session is 1 hour and costs 79 USD. If you want to learn more about something, email me at training@brattoo.com and we’ll work out a session just for you.

The free apps section

As I have mentioned in previous letters we have received requests on how to automate some tasks in Apple Photos or tasks related to photos. Those tasks might be tedious to work out manually but are easy for us to solve. The apps include a tool to set the Photos Titles based on the filename (with or without file extension), a tool to copy and apply GPS coordinates between photos, a tool to copy XMP sidecars to image files and finally a utility to set the correct file dates on image files based on the photo date stored in the metadata within the image files. You’ll find all our free apps at https://free.brattoo.com.

This newsletter and previous letters

Several of our readers have requested that we resend previous emails so that they could catch up on earlier tips and information. All previous emails are available online in our Newsletter section at https://newsletter.brattoo.com

License upgrade - final call?

It was supposed to be the final call for discounted upgrades and we did discontinue it for a short period but received so many requests so we decided to open it up again. After all, we do try to be nice guys.

For only $4.95 you can upgrade any old Duplicate Annihilator license to Duplicate Annihilator for Photos and for just three dollars($3.00) more you can upgrade any old Duplicate Annihilator license to the Duplicate Annihilator Toolbox including a family pack! This means that you get five licenses for you and your family for all versions of Duplicate Annihilator including iPhoto, Aperture, iOS and Photos for only $7.95.

Get the upgrade from: https://upgrade.brattoo.com

Support the creation of these newsletters by becoming a Patreon!

If you enjoy these newsletters and want to support the creation of them, then please consider becoming a monthly contributor by signing up to become a Patreon at https://www.patreon.com/brattoo. Patreons gets access to videos of hints and tips from my newsletters.

Thank you for your time, I hope that you found this email informative. If you have any feedback, suggestions, questions or ideas then please reply to this email. I read all emails and reply to them in person. And, don't forget to stay safe.

Best Regards,
Anders, CEO and Founder, Brattoo Propaganda Software

What our subscribers say

I wish other software companies were as helpful and friendly as Brattoo Propaganda Software.”

Thank you very much for your email I have wondered for some time about the different between All Photos and the Photo View.”

From Bogota, Colombia I just wanted to thank you for these very thoughtful news letter.”

Thank you these are very informative newsletters!”

I really enjoy your newsletters and appreciate the helpful information you provide.”

As always, I look forward to your next newsletter.”

Thanks for the note. I found it very informative. It answered several question I was wondering about. Please continue these updates.”

Thank you Anders for your recent email; wow, what comprehensive detail about everything! I have saved it for future reference, but I applaud your desire to inform all your customers about the changes. Thank you.”

First of all thx very much for your precious newsletters. I have sent them to friends as example of perfect Newsletter, how it should be and is of most value to readers.”

THANK YOU for this email !! I do hope it's part of a series that will continue, as it's the clearest, most direct and concise software explanation I've ever read. You're writing in a voice that I TRUST.”

Anders - I treasure your emails! Thank you for keeping us informed.”

Thanks for your updates on Photos, it does help to get another perspective on the use of the program.”

It’s always a pleasure reading your update emails. Very few people write with such clarity and simplicity. I find myself enjoying the writing even if the subject isn’t immediately relevant.”

Thanks a lot for your highly informative newsletter.”

Thank you for your ever helpful newsletters. I archive them all as a future reference.”

Thank you. Useful info. ”

I have always learned from your newsletters and appreciated the personal voice you give them. I encourage you to keep sharing with us.”

Thanks for your newsletter! Old skool but delightfully filled with wisdom!”

I just wanted to compliment you and your company on how you conduct business. Your letter to your users is most welcome.”

I just finished binge reading all of your absolutely USEFUL and INFORMATIVE newsletters (all 19 parts)! What a great job you do informing your users and what a FANTASTIC job your Team does for your users.”

I am writing to tell you that I really appreciate these emails from you. Not because they are directly applicable to my needs, but because they are intelligent, informative, and generous.”

Thank you for your work. Very helpful. ”

Finally got into your excellent and especially informative newsletter.”

I appreciate the unusual quality and personal touch of your newsletters.”

Thanks for your email regarding the trials and tribulations of living with iPhoto and its new mother Sierra MAC OS.”

Keep up the good work!”

I am a loyal customer, and follower of Brattoo newsletters. I always look forward to getting your updates, and I am amazed at how brilliant you and your staff are at problem solving. ”

Love your newsletters, most informative and helpful!”

Dear Anders, thank you for your very thoughtful and informative email.”

I am truly grateful to you for your excellent software and extremely helpful newsletter.”

Thank you for good info!!”

Thank you for your fantastic support of your products and especially your State of Duplicate Annihilator email series. You set an example that very few developers come close to matching. ”

Thanks Anders, That information was very helpful.”

Bortsett fra Apple, er vel du den som kan Photos best. Takk for kjempeflotte nyhetsbrev og uerstattelige funksjoner. ”

I really appreciate these emails - I read every one, and I thank you for writing these, and for your great software!”

Very much appreciate the newsletter.”

I just want to thank you for your email updates.”

Thank you for your very informative newsletters!”

Thank you, Anders. Interesting and helpful information - as always!”

I just wanted you to know I appreciate your newsletter, especially the useful tips you provided. Your tone and writing style is a refreshing change from the typical emails I get from software developers (and other vendors).”

I really appreciate the effort you put in to these messages: you answer questions that I hadn't thought to ask yet, and inject a bit of wonder back into my daily interactions with my computer.”

Thank you, Anders, for your informative newsletter. I have to admit that I haven’t read any of the newsletters before this one. I didn’t understand that they were full of information - and not just advertising. Now, I wish I had the previous 4 newsletters to read through and learn about Photos.”

Hello Anders! this newsletter was very helpful, thank you!”

thanks for this infol! and thanks for developing great software.”

Thanks, Anders. Very helpful indeed. ”

As always, a fantastic newsletter!”

Thank you too, for the newsletters and the in-depth information you find for us about how our photographs live and change on our devices and across all their various networks: I feel the time when this was a simple thing to understand has long passed, and your messages make a huge difference to our understanding. You write clearly, concisely, and with authority, and I really appreciate the effort that you and your team put in.”

Thank you for your informative emails. They are always good to read and the tips within are valid and very useful.”

I am impressed by the fact that you have spent time and effort to explain in simple terms what it will do and how to do it in such a way that we don’t have to sit scratching our heads when we first come across it. Let other developers take note and imitate.”

Thanks for your excellent series of newsletters.”

Very useful information. Thank you.”

Thank you Anders, for all your useful information”

I always enjoy your breezy, friendly letters and appreciate so much the way you get back on issues.”

Thank you for your email and taking the time to write a few tips on using Photos. I did actually learn a few new features from your list, which are quite useful.”

I found this email most informative, very! Perhaps you should consider doing more of these in the future...good advertising and helpful.”

Very useful comments and tips which I have taken on board.”

Thanks. Very informative and well written.”

Thank you so much for your newsletters and your efforts to destress my life!!”

Great email! I appreciate that you appreciate the Photos difficulties.”

Thank you for explaining the definitive aspects of Photo and iPhoto and for the pointing out the various sidebar settings. With much appreciation for keeping us users informed.”

Thank you very much for all that information! It is very useful.”

I just wanted to email and say that I really enjoy these detailed emails you send out. I will definitely use you again in the future. Thank you Anders.”

Thank you for yr very informative e-mail. Becoz you composed it so well, i gained a lot by reading it. ”

I have to thank you for this specific news letter as it is way above and beyond any previous one in my estimation!”

Great newsletter.”

Excellent informative letter. Well written. Very useful. A breath of fresh air in this impersonal world.”

Wow! Thank you for writing a clear and concise review and status of your software update and beyond! Well done!”

Absolutely love getting this newsletter. Thank you for all the invaluable Photos info and keep up the great work!”

hi anders, GREAT informative email, thx.”

Thank you. This was very informative. I appreciate the help.”

I can't thank you enough for your programs and your news letters. They are invaluable to me.”

Thanks very much for all the info!”

Thanks so much for this email. I read every one of your messages (I am a major Apple Photos user) and find so much value in your emails. ”

I really enjoy reading your informative and personable emails, and no, I'm not just a saddo geek who doesn't have a real life ;) but I do find your occasional emails useful and entertaining.”

The Search information was very helpful. Thank you.”

Just wanted to say- I enjoy your email newsletters. I get so many that I delete immediately or unsubscribe but I almost always enjoy yours and find at least one nugget of info I didn’t know.”

I just want to say thank you for sending me all the updates, I appreciate it, It's a great example of good service.”

Thanks for these very useful explanations”

Thanks for all those clarifications.”

First of all thanks for your very informative mails - I do enjoy them and have learned one thing or the other in almost every mail.”

Your tip on dragging to email is terrific, i was exporting to new email and then dragging…… 👍”

The Photos tips are a big help - we own so much tech with our Apples and use so little of it.”

Much appreciated, Anders.”

Thanks a lot for all those informations. Very interesting and clear!”

Thank you very much for your informative emails. Highly appreciated!”

Dear Sir, you have not idea how “happy” I am to receive your recent email.”

Thank you . very useful information!!”

Thank you for sending me this information.”

This e-mail was very useful.”

Many thanks for your continued communication. You must be the most communicative CEO who ever existed and I, for one, greatly appreciate it.”

You are the best!! Thanks again for what really is a public service.”

This letter letter was very interesting. If not too much work would you send me Parts 1 and 2, please?”

I love your emails they are short and fascinating full of straight talking, awesome.”

I just wanted to say, of all the emails I get from all the different companies I’ve bought software from over the years, yours are my absolute favourite, and I always read them all the way through because I know I’ll learn something useful. ”

Yours is one of the few unsolicited e-mails (Spam is such a rude term) I don't mind getting. I appreciate your casual style and the fact that you offer free software and advice. In fact, once I finish this note to you, I plan to order your upgrade even though I may never use it.”

Your emails are excellent. Thank you.”

I wanted to say this was the easiest and best 'read' on iPhoto/photo I have seen yet. As a community college president, I don't have time to read most secondary mail. However, once I started, I finished yours. And BTW, love your sw/apps. Thank you.”

I actually read this whole message and appreciate the time you took to write it!”

"Donner pour recevoir" as we say in french! I like the way you give advices. I read your email up to the end.”

I have been using Annihilator now for some time, and I have always found it very impressive that you personally write and answer all your emails. I get hundreds of emails, many from companies like yours, but yours are always so well written, with a real personal touch, that I try and make time to read them!”

Thank you for such and informative update and reviewing previous questions especially the deleting photos.”

The data you have surfaced and the explanations are fantastic!”

Great newsletter as usual!!”

I love your newsletters, and always learn lot from them.”

These emails are great. They would also make a good video series!”

I just wanted to thank you for your newsletter. It is so genuinely helpful and positive. A pleasure to read.”

I just wanted to say thank you for your newsletter and all your tips and hard work with the apps.”